Office Coordinator

Lethbridge, AB T1J0N8

Posted: 11/24/2023 Employment Type: Permanent Industry: Clerical, Administrative and Finance Support Job Number: TR5264601114 Pay Rate: $48000 / year

Job Description

Our client is looking for a dynamic office coordinator who will play a crucial role in  ensuring the smooth operation of our office. 
What’s in it for You?
  • Competitive salary
  • Opportunity for development and growth
  • A supportive and vibrant work environment
Compensation & Hours: 
  • The rate of pay will be $23-$25
  • Monday – Friday: 8:00 am – 4:00 pm
Position Summary: 
  • Administrative Management: overseeing day to day office operations
  • Communications Coordination: serving as the point of contact for internal and external stakeholders, including clients, suppliers, and other staff
  • Financial Responsibilities: Reconciliations, month-end billing
  • Event Planning: Organizing company events, conferences and meetings.
  • Policy Implementation: Ensuring that company policies and procedures are followed and up to date
  • Project Management: Overseeing specific projects, ensuring they are completed on time and within budget.
  • Facilities Management: Ensuring the office environment is maintained and functional, which may involve liaising with cleaning maintenance, or corporate staff.
  • Writing Proposals: Assisting management in writing several business proposals throughout the year.
Required Qualifications: 
  • Proven experience as an Office Manager or Administrative Assistant
  • Proficiency in Adobe Suite, Microsoft Office (including Word, Excel, Teams, Outlook, Sharepoint)
  • Strong interpersonal skills to interact with various levels of management, staff, and clients. 
  • Exceptional ability to organize tasks, space, and time, often juggling multiple priorities.
  • A creative mind with an ability to suggest improvements and streamline processes
  • Strong written and verbal communication skills. 
  • Strong problem-solving skills with the aptitude to quickly assess and resolve issues as they arise.
  • Basic knowledge of financial management, budgeting and bookkeeping.
  • Meticulous detail-oriented, ensuring accuracy in all aspects of work. 
  • Strong time management skills
  • Adaptability and Flexibility
Bonus Points For: 
  • Post-Secondary education in a relevant field (Human Resources, Business Administration, etc)
  • Mobius knowledge/experience
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